Recruitment Privacy Notice Policy
Recruitment Privacy Notice Policy
This Privacy Notice outlines how Saicon Consultants, Inc (the “Company,” “we,” or “us”) collects, processes, stores, and protects personal data during the recruitment process. We are committed to safeguarding your privacy and ensuring compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant legislation.
- Purpose of Collecting Personal Data
We collect and process personal data to assess your application for employment, including evaluating your qualifications, experience, and suitability for a role at the Company. Personal data will be used for the following purposes:
- To review and evaluate your application, resume, or CV.
- To contact you regarding the status of your application.
- To conduct interviews, reference checks, and other assessments.
- To communicate job offers and arrange onboarding if you are successful.
- Types of Personal Data We Collect
We may collect the following categories of personal data:
- Personal Identification Information: Name, contact details (phone number, email address), address.
- Employment Information: Work history, qualifications, education, skills, certifications.
- Recruitment Data: Application form responses, interview notes, assessment results, reference information, and any additional information provided during the recruitment process.
- Equal Opportunities Data: Information on gender, ethnicity, disability, and other characteristics (optional and used only to ensure compliance with equal opportunity policies).
- How We Collect Your Personal Data
We collect personal data directly from you when you:
- Submit an application through our recruitment portal or by email.
- Participate in interviews, assessments, or recruitment-related communications.
- Provide references or third-party referrals.
- Provide any other relevant documents, such as your resume, cover letter, or certificates.
- Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: When you provide your information for recruitment purposes (e.g., application submission).
- Contractual Necessity: To take steps at your request before entering into a contract of employment.
- Legitimate Interests: We may process personal data to ensure the recruitment process is conducted fairly and effectively, provided this does not override your rights and freedoms.
- Legal Obligation: To comply with legal obligations, including equal opportunities monitoring.
- Sharing Your Personal Data
We may share your personal data with the following parties for recruitment purposes:
- Internal Team Members: HR and recruitment personnel, hiring managers, and interviewers within the Company.
- Third-Party Service Providers: Such as recruitment agencies, background check providers, or assessment companies, if applicable.
- Legal and Regulatory Authorities: If required by law or to protect our rights.
We will never share your personal data with external parties unless we have a lawful basis to do so.
- Retention of Personal Data
We will retain your personal data for the duration of the recruitment process and, if you are successful, for the duration of your employment. If your application is unsuccessful, your personal data will be retained for [90 days] to consider you for future vacancies, unless you request to have it removed sooner.
- Data Security
We take appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, or loss. These measures include encrypted storage, access controls, and regular audits of our data protection practices.
- Your Rights
As a data subject, you have the following rights:
- Right to Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can request corrections to any inaccurate or incomplete personal data.
- Right to Erasure: You can request the deletion of your personal data, subject to certain exceptions.
- Right to Restrict Processing: You can request the restriction of processing under certain circumstances.
- Right to Object: You can object to the processing of your personal data on grounds relating to your particular situation.
- Right to Data Portability: You can request that we transfer your personal data to another organization or provide it to you in a structured, commonly used format.
If you wish to exercise any of your rights, please contact us at [Contact Information]. You also have the right to lodge a complaint with a supervisory authority, such as the Information Commissioner’s Office (ICO) in the UK or the relevant data protection authority in your country.
- International Transfers of Personal Data
If your personal data is transferred outside of the European Economic Area (EEA), we will take appropriate measures to ensure that your data is protected in accordance with applicable laws.
- Changes to This Privacy Notice
We may update this Privacy Notice from time to time. Any changes will be communicated to you and made available on our website or recruitment platform.
- Privacy Assurance: Protection of Mobile Information and Opt-In Data
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
- Contact Information
For any questions or concerns regarding this Privacy Notice or how we handle your personal data, please contact our Data Protection Officer (DPO) or HR Department at:
Saicon Consultants, Inc
9300 W110th ST
Suite 650
Overland Park, KS 662210
hr@saiconinc.com
This Recruitment Privacy Notice is effective from 1/1/2025.
