Administrative Associate 3Location: Stanford, CA
Posted On: 02/09/2024
Requirement Code: 66946
We are seeking an Administrative Assistant to facilitate a high level of programmatic and administrative support for Stanford Medicine's Chief Strategy Officer and Senior Associate Dean. The ideal candidate will be a self-starter, with incredible attention to detail, impeccable follow-through, and is able to work largely independently. They will have a high degree of integrity, demonstrate outstanding teamwork, and be comfortable in an evolving team.
Specific duties include:
o Prioritize and address inquiries and requests for the Chief Strategy Office (e.g project requests, information requests, meeting requests) with minimal supervision.
o Organize and maintain confidential records and files for the CSO, including materials of a highly sensitive or complex nature, ensuring the security of such information; maintain filing systems.
o Process and monitor routine financial transactions for multiple projects from multiple funding sources, including basic budget preparation and submitting reimbursements.
o Plan and arrange travel in compliance with hospital and university policies.
o Deliver programmatic and administrative support for in-person and virtual team meetings and summits/workshops/seminars, including scheduling, booking rooms, event registration and promotion, inviting and coordinating speakers, drafting agendas, preparing materials and handouts, and drafting and distributing meeting minutes.
o Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, conference and seminar materials, complex reports, brochures, and displays.
o Serve as a back to the Chief Strategy Officer's Executive Assistant.
o Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and six years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
o Advanced computer skills and demonstrated experience with office software and email applications.
o Proven success in following through and completing projects.
o Excellent organizational skills and attention to detail.
o Excellent verbal and written communication skills.
o Excellent customer service and interpersonal skills.
o Ability to prioritize, multi-task, and assign work to others.
o Ability to take initiative and ownership of projects.
o Ability to routinely and independently exercise sound judgment in making decisions.
PART TIME (15-20 hours a week)
- 6 years exp required
Compensation: 37-42.88 Hourly W2